Data Owner's Group


DOG is a venue for discussion between diverse work groups which have common and ongoing interest in obtaining, usage, and reporting of data. This includes data exchange within Colleague, MIS reporting, and to outside agencies.

Upcoming Items



Name Constituency Group Terms of Service
Paul Chown Co-Chair/ IT  
Rianne Connor         Co-chair/ FA  
Angelina Hill            VPISD         
Tom Cossey IT  
James Hays IT  
Anna Duffy Financial Aid  
Tiffany Schmitcke A&R  
Shereen Cockrum Scheduling/ A&R  
Courtney Loder Curriculum & Instruction/ A&R  
Jennifer Bailey Evaluator/ A&R  
Tatiana Robinson Evaluator/ A&R  
Natalie Barbero DSPS  
Heidi Bareilles EOPS  
Susan Wiegman HR  
Kristin Chorbi Foster Kinship  
vacant HR  
Prudence Ratliff Community Education  
Margaret Talcott  Non-Credit/Adult Education  
Julia Morrison Controller  
Tina Vaughn ASC  
Joe Hash Counseling & Advising  

Committee Membership Terms of Service

The group includes members from Administrative Services, Admissions & Records, Distance Education, DSPS, EOPS, Financial Aid, Institutional Research, Learning Resource Center, Student Development, and Technolology Services.  The meetings are open to interested individuals.

Previous Meetings

Procedural Resources

MIS Resources

Colleague Resources

  • 3CDUG Website ~ conferences and trainings, listserves, etc.
  • Ellucian training libraries

Student Education Planning Resources

Retention Alert Resources

MIS Files and Ownership

End of Semester Files

MIS Data Owner

CB  Course File = Instruction Courtney Loder/Tiffany Schmitcke
XB Section  File = Admissions Shereen Cockrum/Tiffany Schmitcke
XF Session File = Admissions Shereen Cockrum/Tiffany Schmitcke
XE Assignment File = Admissions Shereen Cockrum/Tiffany Schmitcke
SS Student Success File (formerly SM Student Matriculation File) Joe Hash/Tiffany Schmitcke
SB Student Basic File = Admissions Tiffany Schmitcke
SX Student Enrollment File  Tiffany Schmitcke
SD Student Disability File  = DSPS Cheryl Krueger
SE Student EOPS File = EOPS Kintay Johnson
SV VATEA File Tiffany Schmitcke
CW CalWORKS File  Kintay Johnson
SC CalWORKS Kintay Johnson
SI SSN Change File = Admissions Tiffany Schmitcke
EB Employee Demographic File = Human Resources vacant/Wendy Bates 
SG Special Populations Rianne Connor/Crystal Morse(Vets), Kintay Johnson (Foster Youth), Margaret Talcott/Rory Johnson (Incarcerated), Kintay Johnson (Homeless Youth)

Annual Files

MIS Data Owner

SP Student Award File = FA Anna Duffy/Rianne Connor
SF/FA Financial Aid File = FA Anna Duffy/Rianne Connor
SA Student Assessment File  Kintay Johnson
EB Employee Demographic File = Human Resources Sheila Hall
EJ Employee Assignment File = Human Resources Sheila Hall

College Calendar File = Admissions 

Tiffany Schmitcke

Committee History

The Data Owner’s Group (DOG) was established in July of 2008 as a subgroup of what was originally the Technical Advisory Group as a working group for operational issues (not policy); such as integration of data among different offices (specifically targeted to gather more accurate MIS data), as well as more efficient use of Datatel. 

The original group was comprised of representatives from the Library, DSPS, Counseling/Advising, Special Programs/EOPS, Admissions & Records, Human Resources, Business Office, Technology, Financial Aid, and Title III.

The meetings have routinely been held twice per month and the content has remained fairly stable regarding operational issues related to technology/MIS. The membership has also remained similar to the original group. 

Typical Tasks

DOG regulary discusses data issues related to:

  • setup and modification of enterprise data systems, including Colleague and ancillary systems,
  • data required for MIS reporting, establishing standards and commonality with state and districts,
  • Insitutional Research for summary data and surveys, actions to close the information loop, and
  • use and expansion of technology support services for student, academic, and staff needs