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Data Owner's Group

Purpose

DOG is a venue for discussion between diverse work groups which have common and ongoing interest in obtaining, usage, and reporting of data. This includes data exchange within Colleague, MIS reporting, and to outside agencies.

Upcoming Items

 

Cancelled- Data Owner's Group

Eureka Campus- Board Room

  • 25 January 2017
  • Author: Connor, Rianne
  • Number of views: 1362
  • 0 Comments

Event date: 2/28/2017 9:00 AM - 10:00 AM Export event

This meeting has been cancelled.


However, there are still  a couple items that warrant some attention without taking an hour of your time tomorrow morning.

 

1.       With the latest personnel transition, we need to update the ownership of MIS files.  Please look at these tables and help me update them.  (The tables can also be found on the DOG resources page.  http://internal.redwoods.edu/dog/Resources )

 

End of Semester Files

MIS Data Owner

CBCourse File = Instruction

Courtney Loder/Tiffany Schmitcke

XB SectionFile = Admissions

Shereen Cockrum/Tiffany Schmitcke

XF Session File = Admissions

Shereen Cockrum/Tiffany Schmitcke

XE Assignment File = Admissions

Shereen Cockrum/Tiffany Schmitcke

SS Student Success File (formerly SM Student Matriculation File)

Sheila Hall

SB Student Basic File = Admissions

Tiffany Schmitcke

SX Student Enrollment File

Tiffany Schmitcke

SD Student Disability File = DSPS

Cheryl Krueger

SE Student EOPS File = EOPS

Kintay Johnson

SV VATEA File

Tiffany Schmitcke

CW CalWORKS File

Kintay Johnson

SC CalWORKS

Kintay Johnson

SI SSN Change File = Admissions

Tiffany Schmitcke

EB Employee Demographic File = Human Resources

Wendy Bates

SG Special Populations

Rianne Connor (Vets), Jennessa Lund (Foster Youth), Tiffany Schmitcke (Incarcerated)

 


Annual Files

MIS Data Owner

SP Student Award File = FA

Anna Duffy/Rianne Connor

SF/FA Financial Aid File = FA

Anna Duffy/Rianne Connor

SA Student Assessment File

EB Employee Demographic File = Human Resources

Wendy Bates

EJ Employee Assignment File = Human Resources

Wendy Bates

College Calendar File = Admissions

Tiffany Schmitcke/Rianne Connor



 

 

 

 

 

 

 

 

 

 

 

 

2.       Please be thinking about when we can shut down Datatel for a couple days during summer for the SQL migration.  There is never a convenient time but this absolutely has to get done.   Keep in mind that negotiations are on-going for a 4 day (10hr/day) work week over summer, and how that might impact the workflow.

3.       Deadline for fall MIS submissions is tomorrow 2/28.   Currently we are still waiting on a couple offices to clear syntactical errors, we still need to submit for referential, and then for quality errors.   These need to be done ASAP. 

 

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Membership

Name Constituency Group Terms of Service
Paul Chown Co-Chair/ IT  
Rianne Connor         Co-chair/ FA  
Angelina Hill            VPISD         
Tom Cossey IT  
James Hays IT  
Anna Duffy Financial Aid  
Tiffany Schmitcke A&R  
Shereen Cockrum Scheduling/ A&R  
Courtney Loder Curriculum & Instruction/ A&R  
Jennifer Bailey Evaluator/ A&R  
Tatiana Robinson Evaluator/ A&R  
Natalie Barbero DSPS  
Heidi Bareilles EOPS  
Susan Wiegman HR  
Kristin Chorbi Foster Kinship  
vacant HR  
Prudence Ratliff Community Education  
Margaret Talcott  Non-Credit/Adult Education  
Julia Morrison Controller  
Tina Vaughn ASC  
Joe Hash Counseling & Advising  

Committee Membership Terms of Service

The group includes members from Administrative Services, Admissions & Records, Distance Education, DSPS, EOPS, Financial Aid, Institutional Research, Learning Resource Center, Student Development, and Technolology Services.  The meetings are open to interested individuals.

Previous Meetings


27 Mar 2018 Data Owner's Group

Documents to download

27 Feb 2018 Data Owner's Group

Documents to download

Procedural Resources

MIS Resources

Colleague Resources

  • 3CDUG Website ~ conferences and trainings, listserves, etc.
  • Ellucian training libraries

Student Education Planning Resources

Retention Alert Resources

MIS Files and Ownership

End of Semester Files

MIS Data Owner

CB  Course File = Instruction Courtney Loder/Tiffany Schmitcke
XB Section  File = Admissions Shereen Cockrum/Tiffany Schmitcke
XF Session File = Admissions Shereen Cockrum/Tiffany Schmitcke
XE Assignment File = Admissions Shereen Cockrum/Tiffany Schmitcke
SS Student Success File (formerly SM Student Matriculation File) Joe Hash/Tiffany Schmitcke
SB Student Basic File = Admissions Tiffany Schmitcke
SX Student Enrollment File  Tiffany Schmitcke
SD Student Disability File  = DSPS Cheryl Krueger
SE Student EOPS File = EOPS Kintay Johnson
SV VATEA File Tiffany Schmitcke
CW CalWORKS File  Kintay Johnson
SC CalWORKS Kintay Johnson
SI SSN Change File = Admissions Tiffany Schmitcke
EB Employee Demographic File = Human Resources vacant/Wendy Bates 
SG Special Populations Rianne Connor/Crystal Morse(Vets), Kintay Johnson (Foster Youth), Margaret Talcott/Rory Johnson (Incarcerated), Kintay Johnson (Homeless Youth)

Annual Files

MIS Data Owner

SP Student Award File = FA Anna Duffy/Rianne Connor
SF/FA Financial Aid File = FA Anna Duffy/Rianne Connor
SA Student Assessment File  Kintay Johnson
EB Employee Demographic File = Human Resources Sheila Hall
EJ Employee Assignment File = Human Resources Sheila Hall

College Calendar File = Admissions 

Tiffany Schmitcke


Committee History

The Data Owner’s Group (DOG) was established in July of 2008 as a subgroup of what was originally the Technical Advisory Group as a working group for operational issues (not policy); such as integration of data among different offices (specifically targeted to gather more accurate MIS data), as well as more efficient use of Datatel. 

The original group was comprised of representatives from the Library, DSPS, Counseling/Advising, Special Programs/EOPS, Admissions & Records, Human Resources, Business Office, Technology, Financial Aid, and Title III.

The meetings have routinely been held twice per month and the content has remained fairly stable regarding operational issues related to technology/MIS. The membership has also remained similar to the original group. 

Typical Tasks

DOG regulary discusses data issues related to:

  • setup and modification of enterprise data systems, including Colleague and ancillary systems,
  • data required for MIS reporting, establishing standards and commonality with state and districts,
  • Insitutional Research for summary data and surveys, actions to close the information loop, and
  • use and expansion of technology support services for student, academic, and staff needs
  • Eureka Main Campus
  • 7351 Tompkins Hill Rd
  • Eureka, CA 95501
  • 707-476-4100
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