Instructional Policies and Procedures

Absence Reporting

If you are unable to attend class for any reason, please call your Division office as soon as possible so that a notice can be posted on your classroom door. If you leave a message on voice mail, please leave the full name of your class, the classroom room number, and the time it meets.

As a courtesy to your students, please announce your absence on your voice mail or Canvas announcements page.

You are allowed two, non-cumulative sick days per semester. (Non-cumulative means that if you didn't use your sick days, you cannot save them for future semesters.)

Adult Education Attendance Reporting
To Report Attendance:

  1. Go to: http://webapps.redwoods.edu/attendancereporting/
  2. Log in (first-last name and password).
  3. Select term, class section, and date.
  4. Click the "Display Roster" button.
  5. The class section’s start and end times will automatically populate.
  6. Under the column labeled “Post,” check the box to indicate if student attended.
  7. If a student attends a partial class, manually adjust the “Time In” and “Time Out” columns to accurately reflect the student’s attendance.
  8. Click to the “Post Hours” button to submit the attendance.
  9. In the event of an attendance reporting error or if a student is missing from the class roster, email Esmeralda-Ramirez@redwoods.edu to resolve.
  10. Attendance is to be reported within seven days of the class.

Questions? Call 707-476-4520.

Associate Faculty Resources

The Associate Faculty at College of the Redwoods are vitally important to the student experience at College of the Redwoods.  The Associate Faculty Office Space offers resources and support to associate faculty at CR with a resource library, sample documents, workspaces, and drop-in support.
Jessica Frint, the Associate Faculty Coordinator, is available to assist you with any questions and needs you may have.  Contact Jessica in FM 108 or at 707-476-4259.

Faculty Resources for Distance Ed and Canvas

Canvas has been adopted as College of the Redwoods Learning Management System. CR Online has a Faculty Resources  [https://www.redwoods.edu/online/Help/Faculty] page, that provides links to valuable tools and videos for distance ed, distance ed contacts, and Canvas Resources and Training Schedule [https://www.redwoods.edu/online/Canvas].

CR Academic Senate Representation

Associate faculty are represented by two associate faculty members on the CR Academic Senate Academic Senate Membershipone of whom will be Chair of the Associate Faculty Committee of the Academic Senate. In addition, a full-time faculty member is charged with facilitating the link between the college and Associate Faculty. Contact any of these representatives to ask questions or offer feedback. The Senate meets the first and third Friday of each month at 1 p.m. in the CR Eureka Campus Board Room, SS 202A. The AFC meets once a month on dates determined by the committee.
Flex resources -https://internal.redwoods.edu/Flex-Days-Schedule

Unemployment Insurance

Most associate faculty qualify for unemployment insurance benefits during breaks in employment, including summer and winter breaks. The following resources information and application instructions.

Computers and Workspaces

The Associate Faculty Office Space (FM 108) offers several computer workstations and a laser printer for faculty and associate faculty use. Computers are available on a first-come, first-serve basis. The workroom also has a spacious table for general use, a photocopier, scanner and office supplies.
Please stop in Monday through Friday during open hours. You may also access these resources during evening or weekend hours by key code. Contact Jessica Frint at 707-476-4259 to receive the key code instructions.

Faculty Handbook

Draft Faculty Handbook/Revisions in progress 2016-2017.

A significant amount of review and revision goes into updating the Faculty Handbook.  It became apparent that a Faculty Handbook is a living document, constantly in need of revising and updating.  For that reason, we have moved to an online format. Faculty are urged to review the handbook and contact the Academic Senate Office (707-476-4259) or Office of Instruction (476-4109) with any questions, clarifications or suggested changes to the current material.  The Faculty Handbook is also be available through the Human Resources website.

Final Exams and Grades

Final Exams Schedule

Finals schedules are available on Student Services tab on the CR site under "Academic Information [https://www.redwoods.edu/News/ArtMID/690/ArticleID/2895/Fall-2018-Finals-Schedule]". Final Exams at the Academic Support Center
Below are a few reminders of the college policy on the examinations schedule as it relates to testing in the Academic Support Center:  

  • Please ensure that tests are received by at the Academic Support Center at least 48 hours before the scheduled test.
  • Students must bring verified photo identification to the testing center.
  • Faculty members using ASC testing administration services must provide adequate copies of their exams.  Due to limited time and resources, ASC staff cannot duplicate exams or provide students with Scantron sheets or blue books.
  • According to college regulations, students requesting exams in the Academic Support Center must take them by the designated day and time.
  • Students who receive verified accommodations with Disabled Students Programs and Services should take their final exams in the ASC at the same time as the class taking the exam.
  • Those with the accommodation of a private module can reserve their module in the Academic Support Center (limit 4 hours). Please encourage students to reserve a module a week in advance.    

If you are unable to send the exam/s at least 48 hours in advance, please contact the ASC to arrange for delivery and setup options. This will greatly help us resolve any conflicts with the final examination schedule.

If you have any questions please call the Testing Desk phone number:  707-476-4154.

Final Grades

Final grades are submitted electronically via WebAdvisor. Typically, final grades are due the Tuesday following finals week. Please contact Tiffany Schmitcke 707-476-4200 or your Division administrative staff if you have any questions.
Important Dates

Printing & Photocopying

Printing Services

The Printing Services Department is located on the Eureka campus in AT 130 (Applied Technology building). The department produces a variety of materials to support both classroom instruction and district operations. Examples of frequently requested items are anthologies, syllabi, instructional handouts and exercises, exams, brochures, flyers, posters, business cards, etc.
Hours of Operation
Monday - Friday 7:30 a.m. to 4:00 p.m.

Services Provided

A high-speed black and white printer and a full-color printer are available on the Eureka campus. You can submit a work request ticket using this link http://ticket.redwoods.edu/. Hard copy requests are also accepted. A high-speed black and white scanner and color scanner are also available to scan and store large documents.

Electronic storage is available for large documents or reoccurring office forms on our server which can be accessed using this link https://internal.redwoods.edu/FormsResources?folderId=3595&view=gridview&pageSize=10.


Both full-serve and self-serve Xerox machines are available to meet your needs. Check with Printing Services staff for any questions you may have and for guidance as to the most applicable and economic reproduction means by which to meet your production deadlines.
Faculty and associate faculty can use photocopiers on campus. The individual departments cover copy charges. Contact your division office for your department keycode.
The Associate Faculty Office has a photocopier available for faculty use. However, large volumes of photocopies are best handled by the Printing Services.

Bindery services

Folding, cutting, booklet-making, tape-binding, spiral binding and laminating are among the services available.

Graphic design

Custom, high-quality graphic designs for posters, flyers, brochures and signs are created by our graphic artist. Desktop publishing of campus documents and publications, such as the college catalog, are also created by our graphic artist. We also are available to photograph events and subjects to include in designs and press releases, and have a Digital Photo Archive stored on our server.

Scantron testing

More information coming soon.

Scheduling Processes

Fulltime and Associate Faculty Scheduling Process

You will need to click on the link below and complete the form no later than the end of week 2 of the Spring semester at 5:00 p.m.  This form, available electronically and is designed to provide a mechanism by which the District can be advised of the future availability of associate faculty on an annual basis and, also, the courses associate faculty prefer to teach.

http://webapps.redwoods.edu/FacultyAvailability you will need to log in using your College of the Redwoods email log in credentials

Timeline Schedule – Don't miss your dates

  • By the end of week 2 of spring, the online link (above) will be sent to all AF
  • At the end of week 4, a reminder email will be sent to all AF reminding them to fill out the form
  • The form is due at the end of week 5 (if it’s not done, “the deans, directors and CIO will be at liberty to fill staffing vacancies using another instructor.”)
  • Around the end of the 9th week of spring, deans/directors will send “assignment offers” to AF (AF have 7 business days to respond, or the clause at the end of #3 above kicks in).

In the event that an associate faculty member fails to respond to the assignment proposed, the Dean, Director or Vice President may assign all or part of the load to another associate faculty member. It is important to clarify that associate faculty assignments will be determined by the Office of Instruction using information provided on the associate faculty availability form and the following criteria, which are also listed in the CRFO contract:

    • Consistent pattern of satisfactory evaluations
    • Ranking on the appropriate seniority list
    • Relevant expertise, specialization and /or recognized accomplishments
    • Maintaining a qualified, diverse pool of associate faculty
    • Consistent adherence to district policies and procedures

If an associate faculty member has a class that is cancelled, the cancellation will not give that associate faculty member a right to automatically "bump" an already assigned class from a less senior associate faculty member. However, reasonable effort will be made to provide a class for the associate faculty member depending upon the needs of the District.

Faculty hiring, staffing of sections, determining Minimum Qualifications and overall section scheduling will be under the administrative purview of Faculty Qualifications Committee. These Deans and Directors are responsible for district-wide coordination and they do that through consultation with Campus and Site managers and the DE Director.  This provides a consistent structure for the academic mission whether the class is face-to-face, hybrid, or distance.

If you have problems with the link or the electronic evaluation form contact Paul Chown at paul-chown@redwoods.edu.

If you have other concerns regarding this form, please contact your Dean or Director.


Syllabi Requirements, Checklist, and Required Template Insert

To meet accreditation standards everyone MUST use as the first page of their syllabus the Syllabus Template. The rest of the syllabus should be attached behind this first page.  Do not send this as two documents, the office staff does not have the time to connect them together.  This is the syllabus that will be provided to your students.

Currently there are two syllabi templates:

Faculty teaching from other sites may revise the emergency section of either template as necessary to reflect emergency procedures for their location.

Naming the Syllabus Each syllabus should be saved with the name in this format YearSemester (F,S, X),

Course ID and Section Number, Instructor Name (ex. 2012F-AG12-E2112-Rulofson.pdf).   It should be sent in PDF format to the administrative assistant for your division. Contact you administrative assistant if you are unable to PDF a document.

Submit a separate email for each different class for which you have a syllabus to the office staff. Use the subject line to indicate "Syllabus for Class Name, your name."  This will make it easier for the staff to check them off as they are submitted.

Cut and paste from the course outline of record the information regarding Catalog Description and Course Learning Outcomes at the following link: http://inside.redwoods.edu/Curriculum/Outlines/index.asp, to access this information.

Syllabi Checklist

The Syllabi Checklist is a quick checklist to make sure everything is included in the syllabus. Refer to the faculty handbook for more detailed information on the items to include in your syllabus:

The following items are either recommended or required to be included in your syllabus. Items "X" are already provided for on the required syllabus insert.

* All syllabi must include these items. This list is not inclusive of all materials that could be included in a course syllabus, just the ones that are critical or highly recommended.

__X__ *Course Title
__X__ *Semester/year
__X__ *Course Prefix and Number
__X__ *Instructor's Name
__X__ *Instructor's Office (If one is available)
__X_   *Office Hours (contact information)
__X__ *Office Phone (If one is available)
__X__ *Redwoods.edu email
__X__ *Official Course Description
__X__ *Student Learning Outcomes as defined in course outline
__X__ *Reasonable accommodation and Equal Opportunity statements
__X__ *Academic Honesty statement
__X__  *Disruptive Classroom Behavior
__X__  *Emergency Procedures
__X__ *Textbook(s)
_____ *Prerequisites/Corequisites
_____  *Canvas Information
_____ *Course Calendar (Note that the instructor reserves the right to make changes)
_____ *Course Requirements (class participation, homework, tests, etc.)
_____ *Grading Criteria (1. outline the criteria for earning each letter grade and grade breakdown; 2. identify where students can find their grades and how to calculate them. This issue comes up on faculty evaluations regularly)
_____  Instructional Objectives as defined in course outline
_____   Supplies
_____   Late Work Policy
_____   Written Work (Plagiarism) Policy (if you want to go into more detail)
_____   Make-up Work Policy
_____   Electronic equipment in class (policy on cell phones, recorders, laptops)
_____   Behavioral expectations
_____   Final Date
_____   Last Day to withdraw/drop
_____  Notice about being dropped due to excessive absences


Textbooks are ordered in October and April for Winter/Spring and Summer/Fall classes. Contact your Division administrative staff for further information.

Associate Faculty

Associate faculty should consult with a full-time faculty member or the Division Chair to determine who should complete the textbook order for your class(es). Turn the order in to Division administrative assistant for forwarding to the Bookstore.

Evaluation Copies

Instructors are responsible for ordering their own desk copies and can obtain them for free from the publisher. Contact the textbook publisher representative directly or order copies through the publisher's website.

Waitlist Information

  • Granting Permission to Add your Class
  • Instructions for Students Who are Given Permission to Add from Waitlist
  • Instructions to Hand to Waitlisted Students
  • Eureka Main Campus
  • 7351 Tompkins Hill Rd
  • Eureka, CA 95501
  • 707-476-4100